This document refers to personal data, which is defined as information concerning any living person (a natural person who hereafter will be called the Data Subject) that is not already in the public domain.
The General Data Protection Regulation (GDPR) which is EU wide and far more extensive than its predecessor the Data Protection Act, along with the Privacy and Electronic Communications Regulations (PECR), seek to protect and enhance the rights of EU data subjects. These rights cover the safeguarding of personal data, protection against the unlawful processing of personal data and the unrestricted movement of personal data within the EU and its storage within the EEA.
1 – John and Ali’s Practice
John Carpmael and Alison Crawford, based at The Smithy, Boyton, Woodbridge, Suffolk IP12 3LW who hereafter for the purposes of this Privacy Notice will be referred to as John and Ali, are pleased to provide the following information:
2 – Who we are
John teaches the Alexander Technique. Ali used to teach the Alexander Technique and Tai Chi, until she retired at the end of March, 2019. In addition, until 2017 John worked as a Homeopath and until Summer 2019 as a supervisor to a Homeopathy trainee.
John is a member of the British Register of Complementary Practitioners (BRCP), as was Ali until she retired, and their work is carried out in accordance with the BRCP’s Code of Ethics and Practice
3 – Personal Data
a) For the purposes of providing their services, John and Ali may require detailed personal information. We will only collect what is relevant and necessary for the provision of those services. When you visit our practice, we will keep records that may include details concerning your medication, treatment and other issues affecting your health. This data is always held securely, is not shared with anyone not involved in providing those services to you, although for data storage purposes it may be handled by pre-vetted staff who have all signed an integrity and confidentiality agreement. To be able to process your personal data it is a condition of any service we provide that you give your explicit consent to allow the John and Ali to document and process your personal data. Contact details provided by you such as telephone numbers, email addresses, postal addresses may be used to remind you of future appointments and provide reports or other information concerning the provision of services.
b) For marketing purposes, John and Ali may also use the contact details provided by you to respond to your enquiries, including making telephone contact and emailing information to you which the practice believes may be of interest to you.
c) In making initial contact with the practice, you consent to John and Ali maintaining a marketing dialogue with you until you either opt out (which you can do at any time) or we decide to desist in promoting our services. John and Ali may occasionally also act on behalf of its patients in the capacity of data processor, when we may promote other practitioners. John and Ali do not broker your data and you can ask to be removed from our marketing database by emailing or phoning the practice using the contact details provided at the end of this Privacy Notice.
d) Some basic personal data may be collected about you from the marketing forms and surveys you complete, from records of our correspondence and phone calls and details of your visits to our website, including but not limited to, personally identifying information such as Internet Protocol (IP) addresses.
f) John and Ali will only collect the information needed so that we can provide you with the services you require, the business does not sell or broker your data.
4 – Legal basis for processing any personal data
To meet our contractual obligations obtained from explicit Client Consent and legitimate interest to respond to enquiries concerning the services provided.
5 – Legitimate interests pursued by John and Ali
To promote services for clients with all types of issues indicated for Alexander Technique, Tai Chi and Homeopathy care.
6 – Consent
Through agreeing to this privacy notice you are consenting to John and Ali processing your personal data for the purposes outlined. You can withdraw consent at any time by using the postal, email address or telephone number provided at the end of this Privacy Notice.
7 – Disclosure
John and Ali will keep your personal information safe and secure. Only staff engaged in providing your services will have access to your personal records, although our administration team will have access to your contact details so that they can make appointments and manage your account. John and Ali will not disclose your Personal Information unless compelled to, in order to meet legal obligations, regulations or valid governmental requests. The practice may also enforce its Terms and Conditions, including investigating potential violations of its Terms and Conditions to detect, prevent or mitigate fraud or security or technical issues; or to protect against imminent harm to the rights, property or safety of its staff.
8 – Retention Policy
John and Ali will process personal data for the duration of provision of any service and will continue to store only the personal data needed for eight years after the contract has expired to meet any legal obligations. After eight years all personal data will be deleted, unless basic information needs to be retained by us to meet our future obligations to you, such as erasure details. Records concerning minors who have received treatment will be retained until the child has reached the age of 25.
9 – Data storage
All Data is held in the United Kingdom. John and Ali do not store personal data outside the EEA.
10 – Your rights as a data subject
At any point whilst John and Ali are in possession of, or processing your personal data, all data subjects have the following rights:
Right of access – you have the right to request a copy of the information that we hold about you.
Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
Right to restriction of processing – where certain conditions apply you have a right to restrict the processing.
Right of portability – you have the right to have the data we hold about you transferred to another organisation.
Right to object – you have the right to object to certain types of processing such as direct marketing.
Right to object to automated processing, including profiling – you also have the right not to be subject to the legal effects of automated processing or profiling.
In the event that John and Ali refuse your request under rights of access, we will provide you with a reason as to why, which you have the right to legally challenge. At your request John and Ali can confirm what information it holds about you and how it is processed.
11 – You can request the following information:
Identity and the contact details of the person or organisation (John and Ali) that has determined how and why to process your data;
Contact details of the data protection officer, where applicable;
The purpose of the processing as well as the legal basis for processing;
If the processing is based on the legitimate interests of John and Ali and information about these interests;
The categories of personal data collected, stored and processed;
Recipient(s) or categories of recipients that the data is/will be disclosed to;
How long the data will be stored;
Details of your rights to correct, erase, restrict or object to such processing;
Information about your right to withdraw consent at any time;
How to lodge a complaint with the supervisory authority (ICO);
Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data;
The source of personal data if it wasn’t collected directly from you;
Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.
12 – To access what personal data is held, identification will be required
John and Ali will accept the following forms of identification (ID) when information on your personal data is requested: a copy of your driving licence, passport, birth certificate and a utility bill not older than three months. A minimum of one piece of photographic ID listed above and a supporting document is required.
If John and Ali are dissatisfied with the quality of the ID, further information may be sought before personal data can be released.
All requests should be made to email@example.com or by phoning 01394 411174 or writing to us at the address further below.
13 – Complaints
In the event that you wish to make a complaint about how your personal data is being processed by John and Ali you have the right to complain to us. If you do not get a response within 30 days, you can complain to the ICO.
The details for each of these contacts are:
John Carpmael: The Smithy, Boyton, Woodbridge, Suffolk, IP12 3LW
Telephone 01394 411174
or email: firstname.lastname@example.org
What personal data we collect on this website and why we collect it
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
Who we share your data with
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Updated 4th December, 2020